ISPACS 2007 Paper Submission Kit

Introduction

• Paper Submissions: Authors who wish to participate in the conference will submit paper documents consisting of a complete description of their ideas and applicable research results. This paper submission must be submitted in final, publishable form before the submission deadlines.
• Review Process: Paper submissions will be reviewed by experts selected by the conference committee for their demonstrated knowledge of particular topics. The authors will be notified of the review results by email. 

To make the review process easy for the reviewers, and to assure that the paper submissions will be readable, we ask that authors submit paper documents that are formatted according to the Paper Kit instructions below.

Requirements

Authors are required to complete the procedures in the following list before the specified deadlines. Detailed guidelines for each of these procedures are provided below. Authors are responsible for making sure that their papers are properly submitted for the review process.

1. Complete a properly formatted paper document.
2. Submit the paper electronically
3. Your Copyright Transfer Form with author(s) signature (eCF) must be uploaded ONLINE, latest by September 30, 2007.

Please make sure to put the conference name (ISPACS 2007) and the paper number that is assigned to you on all correspondence.  Additional questions regarding submission of papers should be directed to the following email address:
 

STEP 1: Complete a properly formatted paper document.

Use the following guidelines when preparing your document:

LENGTH: You are allowed a total of 4 pages for your document. This is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 4 page limit will be rejected. To effectively enhance your paper clarity and maintain the consistency of this conference's Proceeding throughout, your final camera-ready copy should be aimed for *full* four pages.

LANGUAGE: All proposals must be in English.

MARGINS: Documents should be formatted for standard letter-size (8-1/2" by 11") paper. Documents may not exceed four (4) pages. Any text or other material outside the margins specified below will not be accepted:

• All text and figures must be contained in a 175 mm x 226 mm (6.9 inch x 8.9 inch) image area.
• The left margin must be 19 mm (0.75 inch).
• The top margin must be 25 mm (1.0 inch), except for the title page where it must be 35 mm (1.375 inches).
• Text should appear in two columns, each 83 mm wide with 8 mm space between columns.
• On the first page, the top 50 mm (2") of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns, starting at 35 mm (1.375 inches) from the top of the page.
• The paper abstract should appear at the top of the left-hand column of text, about 12 mm (0.5") below the title area and no more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the end of the abstract and the beginning of the main text.

• PDF file (Most Accurate. When you print this file, make sure the "shrink to fit" box is not checked!)

TYPEFACE: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman font. If a font face is used that is not recognized by the submission system, your proposal will not be reproduced correctly. Use a font size that is no smaller than 9 points throughout the proposal, including figure captions. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much more readable. Larger type sizes require correspondingly larger vertical spacing.

TITLE: The paper title has to appear in boldface CAPITAL letters. The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Proposals with multiple authors and affiliations may require two or more lines for this information.

ABSTRACT: Each paper should contain an abstract of 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

BODY: Major headings appear in boldface CAPITAL letters, centered in the column. Subheadings appear in capital and lower case, either underlined or in boldface. They start at the left margin of the column on a separate line. Sub-subheadings are discouraged, but if they must be used, they should appear in capital and lower case, and start at the left margin on a separate line. They may be underlined or in italics.

REFERENCES: List and number all references at the end of the document. The references can be numbered in alphabetical order or in order of appearance in the paper. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1]. The end of the document should include a list of references containing information similar to the following example:

[1] D. E. Ingalls, "Image Processing for Experts," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.

ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration. All halftone illustrations must be clear in black and white. Since the printed proceedings will be produced in black and white, be sure that your images are acceptable when printed in black and white (the CDROM proceedings will show the colors in your document). If you would like to produce a separate black and white version of your paper for use in the printed proceedings, please contact the paper submission tech support at: ISPACS07@hqu.edu.cn.

PAGE NUMBERS: Do not put page numbers on your document. We will add appropriate page numbers to accepted papers when the conference proceedings are assembled.

The following style files and templates are available for users of LaTeX and Microsoft Word:

• LaTeX style file with margin, page layout, font, etc. definitions.
• BiBTeX style file with bibliography style definitions.
• LaTeX template file, an example of using the "spconf.sty" and "IEEEbib.bst" files above.
• Word 97/2000 Sample, a template of correct formatting and font use.

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5" X 11"). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style. Although this environment has been extensively tested, there may be rare instances when it is not fully robust.

STEP 2: Submit the paper electronically.

The review process will be performed from the electronic submission of your paper. To ensure that your document is compatible with the review system, please adhere to the following compatibility requirements:

File Format

Papers must be submitted in PDF format. These submissions must be formatted to 8.5" x 11" page size, and in first-page-first order. Please verify that the final version of your PDF file prints correctly to a PostScript printer before submission. Documents that do not print correctly cannot be reviewed. Also, make sure to disable ALL document security. For best results, authors should avoid the use of custom half tones, bitmap pattern fills, and bitmap fonts. Use standard half tones and solid color or grey fills instead. Be sure that you embed all fonts that are used when you create the PDF file. For best PDF document quality, you may want to read Adobe's recommendations for generating PDF files.

File Size Limit

Authors will be permitted to submit a document file up to 1 MB (megabyte) in size. To request an exception, contact the paper submission technical support at: ISPACS07@hqu.edu.cn.

Submission

When you have your document file ready, gather the following information before entering the submission system:

• Document file
• Affiliation, email address, and mailing address for each author
• Paper title
• Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)

To submit your document and author information, go to the paper submission page.

The submission system will present an entry form to allow you to enter the paper title, abstract text, category, and author contact information.

After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy. If you need to change the data to fix a mistake, you may use the back button on your browser to return to the information entry form. Once you approve of the data that you have entered, you may choose your document file for upload at the bottom of the verification page. When you click on the button labeled 'Confirm' at the bottom of this page, the page will check the filename extension to make sure it matches the submission criteria, then your browser will upload your file to our server. Depending on the size of your file and your internet connection speed, this upload may take a few minutes. At the end of a successful upload, you will see a confirmation page displaying the paper number that is assigned to you. 

If you encounter trouble, contact the paper submission support at: ISPACS07@hqu.edu.cn.

STEP 3: Submit the copyright form online

After your paper is acceptable, you should fill in the IEEE copyright form and upload to us.  If you have difficulty uploading your copyright form, please contact the paper submission support at: ISPACS07@hqu.edu.cn.

You can download the copyright form at paper submission page.

Register for the Conference

Be sure that at least one author registers to attend the conference. Each paper must have at least one registered author to avoid being withdrawn from the conference.